Since GDPR has come into existence, it is very import for US companies to compliance with this regulation. The reason US companies need to compliance with this rule is that the penalties for non-compliance are significant. The main purpose of the regular is to protect the data of the EU residents and even if the company is based outside EU but still have the access to the EU residents then this organization have to comply with GDPR since they are service European customers.
GDPR compliance checklist for US companies
- Conduct an information audit for EU personal data
Audit your company’s data and check if it needs to comply with GDPR or not. Check what personal data you process and check if this data belongs to EU residents or not. If your organization processes the personal data of EU residents and if the organization’s processing services are related to offering goods or services then you have to comply with GDPR. Article 23 of GDPR can help you understand better what activities quality as subject to the GDPR.
- Inform your customers why you’re processing their data
- Assess your data processing activities and improve protection
As an organization if you comply with GDPR then it is better for your company to tighten the security and privacy of the data you process. Organization must use high quality data security practices like end to end encryption and organizational safeguards to lower the risk of data breaches.
- Make sure you have a data processing agreement with your vendors
If your vendor or business associates violate their GDPR regulations then you as a data controller will be held guilty for this. To avoid any penalties for data violation it is better for your organization to have a data processing agreement with the vendor that handles personal data.
- Appoint a data protection officer (if necessary)
Most of the organizations especially those that are big one are required to designate a data protection officer. GDPR also lay outs codes and standards of the qualifications, duties and characteristics of this management-level position.
- Designate a representative in the European Union
According to article 27 of GDPR, non-EU organizations are required to appoint a representative based in one of the EU member states. Above we have listed a few of the important steps that will help you avoid drawing scrutiny from EU regulatory authorities.